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How to share an Email to Teams
21st
April 2021
How to Share an Email to Teams: A New Outlook Feature That’s a Real Time Saver!
Microsoft is constantly improving its suite of productivity tools, and one of the latest enhancements is the ability to share an email directly from Outlook to Microsoft Teams. This new feature is a game-changer for anyone looking to streamline communication and collaboration within their team, saving time and reducing the hassle of juggling multiple platforms.
Why This Feature Matters
In today’s fast-paced work environment, effective communication is key to keeping projects on track and teams aligned. Previously, sharing important information from an email to a Teams conversation often involved copying and pasting or retyping content—an inefficient and time-consuming process. With this new Outlook feature, you can now instantly share an email and its contents directly to a relevant Teams chat or channel with just a few clicks.
How It Works
The process is straightforward:
Select the Email: In Outlook, choose the email you want to share.
Use the Share to Teams Button: Click on the "Share to Teams" button in the toolbar.
Choose the Destination: Select the specific Teams channel or chat where you want to send the email.
Add a Message (Optional): You can include a message to provide context or highlight specific details.
Send: Click send, and the email will appear in Teams with all its content intact.
Benefits of Sharing Emails to Teams
Streamlined Communication: Instantly share important emails with the right team members without switching between apps.
Improved Collaboration: By sharing emails directly in Teams, you ensure that everyone has access to the same information in the same place, reducing misunderstandings and improving decision-making.
Time-Saving: Eliminate the need to manually copy and paste email content into Teams, speeding up the process and allowing you to focus on more critical tasks.
Get Started with This Feature
If you’re looking to boost productivity and make your workflow more efficient, this new Outlook feature is definitely worth trying out. It’s available to users with the latest version of Outlook and Teams, so make sure your software is up to date to take full advantage of this functionality.
At Southern IT Technology, we’re committed to helping you make the most of your Microsoft tools. If you have any questions or need assistance with this new feature, don’t hesitate to reach out to our team. We’re here to ensure your technology works seamlessly for you, enhancing your productivity and making your workday just a little bit easier.
