Why your Business needs Microsoft 365 Backup

Why your Business needs Microsoft 365 Backup

19th April 2021

With a stunning 345 million paid users, Microsoft 365 is one of the most popular application suites for businesses of all sizes. But, it has one downside. Microsoft 365 backup is not included.

Although it offers a vast range of cloud-based collaborative applications, enabling a company to increase productivity, become more efficient, and, most importantly, collaborate, without backup available out of the box, you become responsible for your own Microsoft 365 backup. Not Microsoft.

Don't risk losing all that valuable data; it may cost you in the future. 

Today, we explain why you need a comprehensive Microsoft 365 backup solution in order to ensure business continuity in case of disaster. Ready to get started? 

microsoft 365 backup illustration

Why do you need a comprehensive Microsoft 365 backup solution?


1. Hackers always pose a threat

Cyber threats can cause severe damage to a business, especially those without a comprehensive backup solution. Cybercriminals can perform a range of malicious attacks, including holding your lost data hostage as ransom. If this ransom is not paid, the hacker will spread throughout your network, gathering more data and will potentially, permanently delete it. What would this mean for your business if a hacker stole data that was not sufficiently backed up?

The only reliable solution is to backup Microsoft 365 which will have a separate archive of all the information your business needs to function.

2. Human error 

As much as we want to believe our employees wouldn't lose any data, it happens. An accidental deletion, spilt coffee over laptops, or a lost device. Sadly, these are natural human occurrences that can't always be avoided.

This is why you need to backup your Microsoft 365 environment so that those all-important files are protected if the worst does happen, creating business and employee peace of mind.

3. You don't want any gaps 

Data stored in your Microsoft 365 environment can fall through the gaps without a backup solution. Microsoft have a 30-day retention period in place for data that is deleted, after that, it’s gone forever. Microsoft themselves recommend additional backup security measures as they recognise that cyber threats are becoming more sophisticated and therefore, more threatening.

Standard security processes are not enough to combat the range of cyber-attacks from corrupting your technology. Microsoft 365 backup is the only way forward.

4. Stay compliant 

Staying compliant is a business necessity. With GDPR, firms must hold records by law, including everything from simple email attachments to employee data and Microsoft documents of all sizes. This is, of course, dependent on the industry you work in; specific sectors will require more legal and compliance measurements.

To ensure you don't get caught out and can meet government expectations, implement a robust Microsoft 365 backup strategy, to keep your business safe.

5. Stay productive and operational no matter what 

There is nothing more important than keeping your team productive and making sure you remain operational no matter what. By insufficiently backing up your data, you put your business and team at risk. If your employees cannot access the data they need, then they cannot work.

Data loss can trigger your business to come to a standstill and cause significant downtime, which can be very costly.

To ensure you avoid this at all possible costs, a robust Microsoft 365 backup solution is needed, so whatever happens, your business can keep going.

cloud backup ilustration

Ready to backup Microsoft 365?

At Southern IT, we are experts in Microsoft 365, data backup and business continuity solutions. We are made up of Microsoft Cloud experts which have been providing specialist Microsoft 365 support since 2010.  

That’s why we provide Microsoft 365 backup as part of our 365 package to all clients, as we believe in backup as a standard. Without it, you're left highly vulnerable, and the pitfalls of lost data are too dangerous to risk.  

Ensure you've taken the proper precautions to protect your data before it's too late. Our team at Southern IT can help implement a robust Microsoft 365 backup solution and keep your business safe.

Get in touch today.


Keen to learn more? Explore our other resources on Business Continuity & Backup below: 

Can your business recover from Disaster?

Do you have a backup? is it sufficient? when did you last review it, or test it?

Download our free 25 point checklist to help give you peace of mind that you've got the best system in place for your business needs.